WorkZone, 4th floor, Tower 81, Civic Center, Executive Block, Gulberg

## Job Advertisement: Executive Secretary (Remote) **Company Name:** Everywhere Import-Export & Logistics Company **Industry:** Import, Export & Supply Chain Services **Headquarters:** Gulberg, Islamabad **Work Location:** Remote (Work from Home) **Job Type:** Full-time ### About Us: At **Everywhere**, we are a premier provider of integrated import, export, and logistics solutions, operating both locally and internationally from our headquarters in Gulberg, Islamabad. In line with our commitment to modern, flexible working environments, we are seeking a highly organized and proactive **Executive Secretary** to join our administrative team **remotely**. In this role, you will be pivotal in supporting executive management and ensuring smooth day-to-day business operations. — ### Key Responsibilities: * **Digital Executive Support:** Manage, coordinate, and maintain calendars, appointments, and virtual meetings for senior management. * **Commercial Correspondence:** Draft, review, and manage professional emails and official letters to clients, shipping lines, and global vendors in both English and Urdu. * **Document Control & Archiving:** Securely organize and maintain digital files, including critical trade documents (invoices, bills of lading, customs paperwork) in coordination with the logistics department. * **Minutes & Reporting:** Attend online meetings to record detailed minutes, track action items, and follow up on task assignments with team members. * **Administrative Flow:** Act as the central point of contact for routing administrative inquiries and smoothing daily operational workflows. — ### Job Requirements & Qualifications: * **Education:** Bachelor’s degree or Diploma in Business Administration, Executive Secretarial Studies, or a related field. * **Experience:** **Minimum of 1 year of experience** in secretarial or administrative support roles (prior exposure to logistics, shipping, or supply chain is preferred). * **Technical Skills:** * Full proficiency in Microsoft Office Suite (especially **Excel**, Word, and Outlook) and cloud storage platforms (Google Drive / OneDrive). * Excellent hands-on experience with virtual meeting tools (Zoom, Microsoft Teams). * **Language Skills:** Outstanding verbal and written communication skills in both **Urdu and English** to handle local and global business communications. * **Remote Work Setup:** Must have a high-speed, stable internet connection, a modern computer/laptop, and a quiet, professional remote workspace. * **Soft Skills:** Exceptional self-discipline, strong time management, ability to prioritize tasks independently, and absolute trustworthiness in handling confidential company data. — ### Benefits & Compensations: * Competitive monthly salary (negotiable based on experience and skillset). * Complete flexibility of working from home, saving commuting time and expenses. * A professional, dynamic, and structured online working environment. * Tangible opportunities for career growth and gaining deep insights into the global supply chain sector. — ### How to Apply: Interested candidates who meet the selection criteria are invited to share their updated CV via WhatsApp or Email: * **WhatsApp:** (Chat with seller) * **Email:** [redacted email address] *Note: Please state “Executive Secretary – Remote” in the subject line or message. *